Privacy Statement





In this statement, you will read why and how we collect and process personal historical data. You will find out how this processing is carried out and what your rights are.


  1. Responsible for the processing

The responsible parties for the processing of personal historical data are:

  • Huygens Institute, KNAW Humanities Cluster Amsterdam (hereinafter “Huygens”. Huygens is according to Dutch law, a legal entity governed by public law, with its registered office at Oudezijds Achterburgwal 185, 1012 DK, Amsterdam, The Netherlands
  • Het Nationaal Archief Nederland (hereinafter “NAN”), with its registered office at Prins Willem-Alexanderhof 20, 2995 BE in The Hague, The Netherlands
  • Het Katholiek Documentatie Centrum Nijmegen (hereinafter “KDC), with its registered office at Erasmuslaan 36, 6525 GG in Nijmegen, The Netherlands
  • The National Archives Australia (hereinafter “NAA”), with its registered National Office at Kings Avenue, Parkes ACT 2600 in Australia

    1. Collections

    The collections in this research project will remain at the collection managing institutes. We want to emphasize that historical data cannot be changed. We are only authorized to make decisions about not publishing data or taking data offline.

    It is important to be aware of the fact that for data there is a difference between archiving, enriching and publishing. Archiving is ensuring that the data is stored sustainably, enrichting is improving data accessibility and publishing is making them actually accessible for consultation.


    1. Involvement in our project

    This project focuses on immigrants who moved to Australia from the post-war Netherlands and their life histories. These life histories can be reconstructed based on the registration systems used at the time. In these systems, records were kept for the migrants from the moment they applied to the moment they settled in their new home country – and sometimes even long afterwards. The registration records show how migrants fared after arriving in Australia and form the starting point for this research project, as well as ensuring that the various connected substudies remain closely interrelated.

    As a research participant, your involvement in our research project ‘Project Migrant: Mobilities & Connection’ (hereinafter Project MMC) is non-binding and obligation-free. You always have the right to terminate your participation in the project. Your personal historical data will be managed by the collection managing institutes, which gives the researchers associated with Project MMC the right to process the personal historical data that has been registered on registration cards and other historical sources that were used during post-war emigration from The Netherlands to Australia.

    The results of the research project become the property of the Parties or, when applicable, the research organisator. This allows us to fully use these results for the research purposes associated with our projects.


    1. What kind of data do we collect?

    As a research participant, we may collect and process the following personal data:

  • Data that we have obtained from the registration cards and other historical sources which reside at archival institutions (e.g. surname, last name, gender, date of birth, place of birth, marital state, children, date of emigration, religion, financial data, health data and legal data).
  • Sound, video and/or image recordings with personal data when they fit within our research project.

    1. For what purpose do we use personal data?

    We process personal historical data for historical research purposes, for the development of digital methods for historical source disclosure and enrichment for historical research, and to offer material to increase the possibilities of researching your own family history.


    1. With whom do we share the personal historical data?

    The personal historical data may be passed to the following persons:

  • Researchers involved in the Project MMC for which the data was collected
  • Partner organizations (archival repositories or universities) or individuals with relevant archival or research collections we collaborate with in Project MMC, either within or outside the European Union.

    1. Where is the data stored and processed?

    The personal historical data is stored and processed within the European Union and Australia. Data that has been published online is globally accessible.


    1. How long do we keep the personal historical data stored?

    We will retain your personal historical data for as long as necessary for the purposes described in this statement.


    1. How do we secure the personal historical data?

    The personal historical data in the collections is considered strictly confidential. We take the appropriate technical and organizational measures to protect the personal details against destruction, loss, unintentional alteration, damage, accidental or unlawful access, or any other unauthorized processing.


    1. What are your rights?

    The regulations give you the following rights in relation to your personal historical data:

  • You have the right to be informed. This means we must make clear what we are processing, why, and who else the data may be passed to,
  • You have the right to consult your personal historical data and to receive a free copy of the personal historical data we process about you,
  • You have the right to correct erroneous data in the online Huygens publications,
  • You have the right to delete your personal historical data from the online Huygens publications (or have it deleted),
  • You have the right to restrict processing. This gives you the right to ask for a temporary halt to processing of personal historical data,
  • You have the right to object to further processing of your personal historical data which is inconsistent with the primary purpose for which it was collected, including profiling, automation, and direct marketing,
    We will assess every individual request to determine if your right can be invoked.

    The right to correct erroneous data and the right to delete personal historical data is not applicable on the archival collections. This is historical data that cannot be corrected or deleted.


    1. How can you ask questions to exercise your rights?

    If you wish to exercise the rights under section 9 or if you have a question or complaint about our processing of personal data, please contact us via one of the following channels:

    E-mail: (please mention Project Migrant as the subject)

    You also have the right to file a complaint with the Dutch and Australian Data Protection Authority. You can find more information at (for The Netherlands) or (for Australia).